Request Certified Copies (Including Marriage License)

  • Order Records through our website by clicking here: https://efile.probatect.org/documentrequest/index
  • Order Records in person from the File Room, which is located on the 9th floor.
  • Order by fax (513) 946-3565. Use the following Certified Request Form to list the name of the case, the case number, and the documents you are requesting. Simply fill out and print the form. Then, fax (or e-mail) the form to the Records Room of the Probate Court.
  • Click here for the Certified Copies Request Form. You should be able to print and/or save the form. If you choose to save the form, you can also E-mail it to our File Room for processing. Actual Copies still need to be picked up in person.

Currently, the Court does not accept personal checks. Cash or credit cards (Visa, MasterCard, American Express, and Discover only) are accepted. There is a nominal fee for copy requests of court documents:

 

MediumCost
Photo Copies$0.10 per page
Microfiche Copies$0.10 per page
Certified Copies$1.10 per request
Exemplified / Authenticated Records$3.00 per request
Certified Marriage Records$2.00 per certification
Docket Sheet Print Out$1.00 per request

The Court does provide coin operated copy machines, allowing users the ability to make copies of documents for $0.10 per page.

A certified copy is a copy (often a photocopy) of a primary document that has on it an endorsement or certificate that it is a true copy of the primary document. It does not certify that the primary document is genuine, only that it is a true copy of the primary document.

An exemplified copy is a copy of an official document, such as a court pleading or judgment, which is obtained from the Clerk of Court where the particular document was filed. The clerk will certify in writing, affixing a court seal, that the particular document was properly signed and entered. Exemplified copies are more than certified copies -- the clerk certifies that the copies are genuine and the Judge certifies that the clerk has the authority to say they are genuine. 

Please check with the entity requesting the document to ensure which type of copy they require.