INSTRUCTIONS
FOR APPLICATION FOR ORDER TO DISINTER REMAINS
These instructions
are intended as a guideline only and should not be relied upon as a
comprehensive list when filing an application to disinter remains.
Prior to the Hearing
on the Application for Order to Disinter Remains, the Applicant must obtain a
permit from the Board of Health (or other appropriate agency) authorizing the
disinterment.
An authorization
letter that specifically states that it has been issued in compliance with R.C.
517.23(B) and that the decedent did not die of a contagious or infectious
disease will suffice.
In order to obtain
this authorization letter, it is necessary to contact the city in which the
decedent died.
You may contact these
agencies at the addresses listed below:
Died Within
Cincinnati City Limits
Vital Statistics
1525 Elm Street
Cincinnati, Ohio
45210
(513) 352-3120
110 Washington Street
St. Bernard, Ohio
45217
(513) 242-7772
Died Within Hamilton County but outside Cincinnati,
Reading, Norwood and St. Bernard City limits
Hamilton County
Department of Health
250 William Howard
Taft 2nd Floor
Cincinnati, Ohio
45219
(513) 946-7800
A filing fee of $48.00 is required at the time of filing. Please confirm the amount with the
Cashier since filing fees may have changed subsequent to the publication of
this instruction sheet. The fee must be paid in cash, money order,
certified check, MasterCard, Discover, or American Express. No personal checks will be accepted.
The forms may be
obtained from the Issue Desk on the 9th floor of the Probate Court,
230 East 9th Street, Cincinnati, Ohio or by downloading the forms
from the web site.
PROCEDURAL STEPS
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Step 1: Complete the
following forms |
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Application for Order to Disinter Remains (H.C. 612.00) - Complete form |
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Surviving Spouse and Next of Kin (H.C. 612.01) - List the surviving spouse, if there is one, and all next of kin (those people who were or would have been entitled to inherit if there were no will) - Be sure to specify complete addresses of all of those listed. |
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Entry Setting Hearing on Application to Disinter Remains (H.C. 612.02) |
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- Fill in the name of the decedent only, the Court will fill in hearing date & time and sign & date the form. |
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Waiver of Notice of Hearing on Application to Disinter Remains (H.C. 612.03) Notice of Hearing to Disinter Remains (H.C. 612.04) - All parties who are listed on the Surviving Spouse and Next of Kin form (612.01) are entitled to be notified of the hearing on the Application to Disinter Remains, at least seven(7) days prior to the Hearing to Disinter Remains. - You must either obtain a waiver from each individual (612.03) or perfect certified mail notice (612.04) on each individual. - If certified mail notice is used, present notice (612.04) with certified mail return (green card) taped to back of form, to the Court the day of the hearing. |
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Affidavit of Notice to Disinter Remains (H.C. 612.05) - Complete form and have notarized. |
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Order to Disinter Remains (H.C. 612.06) - Fill in the name of the decedent only, the magistrate will complete and sign the form pursuant to his order. |
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Step 2: Setting of Hearing and Filing of forms |
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When all forms have been completed, present them to the magistrate’s assistant at the information desk on the 9th Floor of Probate Court for a magistrate to be assigned. All forms are then taken to the available magistrate for review and setting of hearing date. Take the forms to the cashier on the 9th floor where you will pay the $48.00 deposit. |
Step 3: The Hearing – What to bring with you |
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At the date and time of the hearing, you should report to the 9th floor information desk to inquire where the hearing will take place. At this time, the magistrate will ask for the Authorization Letter (if you did not file it with the initial paperwork) and any waivers or notices (with certified receipts attached) that were needed from the next of kin. The magistrate will ask you questions regarding the application and determine whether to grant the disinterment. |
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If the magistrate signs the Order to Disinter Remains you must take the original to the Cashier along with any copies to be stamped. The copy is given to the cemetery. |
Step 4: Filing of Verification of Reinterment |
Verification of Reinterment (H.C. Form 612.07)
- This form must be completed by the Funeral Director or an employee of the cemetery and must be filed within 30 days of the date of the Order to Disinter Remains. |
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After you have this form completed present it to the magistrate for approval and then file the approved form with the cashier. |